San Mateo Supervisors Approve $4M for Construction of the Multimodal Trail Segment 1: Mirada North to Coronado

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STAFF REPORT. From the San Mateo County Supervisors Agenda for meeting held on Tuesday, March 8th, 2022 at 9:00am by Zoom.

Adopt a resolution:

A) Adopting plans and specifications, including conformance with prevailing wage scale requirements, for the Midcoast Multi-Modal Trail Improvements Project; and

B) Authorizing the President of the Board to execute an agreement with Minerva Construction, Inc., in the amount of $3,483,652 for the Midcoast Multi-Modal Trail Improvements Project; and

C) Authorizing the Director of Public Works to: 1. Execute subsequent change orders to grant time extensions for project completion and payment up to a maximum aggregate amount not to exceed $348,365.20, or approximately ten percent of the agreement amount; and 2. Approve payment up to the not to exceed amount of $3,832,017.20 for items requiring adjustment based on unit bid prices without execution of a change order.

To: Honorable Board of Supervisors

From: Ann M. Stillman, Interim Director, Department of Public Works

Subject: Midcoast Multi-Modal Trail Improvements Project

[County Project No. P29F1; Project File No. E4952]

RECOMMENDATION:

Adopt a resolution:

A) Adopting plans and specifications, including conformance with prevailing wage scale requirements, for the Midcoast Multi-Modal Trail Improvements Project; and

B) Authorizing the President of the Board to execute an agreement with Minerva Construction, Inc., in the amount of $3,483,652 for the Midcoast Multi-Modal Trail Improvements Project; and

C) Authorizing the Director of Public Works to:

1. Execute subsequent change orders to grant time extensions for project completion and payment up to a maximum aggregate amount not to exceed $348,365.20, or approximately ten percent of the agreement amount; and

2. Approve payment up to the not to exceed amount of $3,832,017.20 for items requiring adjustment based on unit bid prices without execution of a change order.

BACKGROUND:

On March 23, 2021, this Board adopted Resolution No. 078090, which authorized the Director of Public Works to proceed with finalizing the plans and specifications for the Midcoast Multi-Modal Trail Improvements Project (Project) and authorized the Director of Public Works to proceed with advertising for bids on the Project and reporting back to this Board with recommendations on awarding a contract.

On May 4, 2021, this Board adopted Resolution No. 078161, which authorized the County Manager or designee to execute a Maintenance Agreement between the County of San Mateo and the California Department of Transportation (Caltrans) for the Project (Maintenance Agreement) upon Caltrans’ legal certification of the Maintenance Agreement.

DISCUSSION:

The Department has finalized the plans and specifications and advertised the Project for bid. The County has executed the Maintenance Agreement and obtained an encroachment permit from Caltrans for the Project since the work is in the Caltrans Highway 1 right-of-way.

On Wednesday, February 23, 2022, at 2:30pm, bids were accepted for this Project and subsequently referred to the Department for checking and recommendation. The bid of:

Minerva Construction, Inc.

1485 Bayshore Blvd, Suite 210

San Francisco, CA 94124

at $3,483,652 was the lowest responsible bid received for the work. The Engineer’s Estimate was $3,332,000. A summary of the bids received is attached as Exhibit “A”.

County Counsel has reviewed and approved the resolution and agreement as to form.

FISCAL IMPACT:

The total estimated cost for construction is $3,832,017.20, which includes authorization for up to $348,365.20 in change orders as the work is bid on a unit price basis. The contingency is used to pay the contractor for any unforeseen conditions not anticipated in the construction agreement documents.

The Project has been budgeted and will be financed as follows:

Measure K $1,199,580.00

General Fund (Parks and Marina Projects) $2,632,437.20

Total Cost $3,832,017.20

Midcoast Multimodal Trail Project

From San Mateo County website.

ABOUT THE PROJECT

SEGMENT 1

The first segment being implemented is between Mirada Road north to Coronado Street. Conceptually, the trail will be located in Highway 1’s eastern right-of-way the entire length of the trail. With this alignment, the Trail would be easily accessed by residents living on the east side of Highway 1, require no highway crossings and act as a Safe Route to School for children at El Granada Elementary School. The details of the alignment will be finalized through an alternative analysis and environmental review.

The Midcoast Multi-Modal Trail (Trail) is a bicycle and pedestrian commuter trail that will provide an alternative means of transportation for residents of the Midcoast to safely access neighboring communities, town centers, schools and recreational destinations without having to travel on the highway. The Trail, commonly referred to as the Parallel Trail, was conceptualized in the community developed Highway 1 Safety and Mobility Improvement Study, Phase 1. The Trail will be separated from the highway and have minimal interaction with vehicular traffic allowing it to serve residents of all ages and abilities.

Conceptually, the trail will span from Montara south to Miramar where it will connect with the Naomi Patridge Trail in Half Moon Bay. This will provide for a continuous, regional bicycle and pedestrian commuter trail. By providing residents the opportunity to walk and bicycle throughout the coastside, congestion on the highway should improve and residents will once again be able to travel throughout the Midcoast.